Glossary of terms used on this site

There are 45 entries in this glossary.
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Term Definition

A document describing the notary's appointment and term of office. South-African Notaries are apointed  ex officio By virtue of the characteristics inherent in the holding of a particular office without the need of specific authorisation or appointment


A document by which a person conveys (transfers) fixed property.


The person giving testimony in a deposition. Person signing affidavit.

Destination State

 The State other than the State of origin where a (an apostillised) public document has to be produced.

Digital Signature

a specific type of electronic signature used to denote encryption technology. It is a process that provides for a secure signature on an electronic document, one that can prove the signature belongs to the person who signed it, and that can be associated with the document in such a way that any modifications to the document invalidate the signature.


A pliers‐like device, that when squeezed together with paper between the jaws, makes raised areas and indentations on paper. Used as a protection device.


Putting documents, property, or funds in the hands of an independent third party. Place in trust.

ex officio

B y virtue of the characteristics inherent in the holding of a particular office without the need of specific authorisation or appointment

Execute a document

To perform all formalities necessary to make a document fully effective; often a matter of signing, but may require delivery or other elements.


The act of generating a public document. This will generally involve drafting the document, and having it signed by the issuing official and/or sealed or stamped by the issuing authority. The execution of a public document is governed by the law that applies in the territory where the document is executed.

Hague Conference on Private International Law

(“Hague Conference” or “H.C.C.H.”) A permanent intergovernmental organisation whose purpose is to work for the progressive unification of the rules of private international law and under the auspices of which the Apostille Convention was negotiated and adopted.


A written document.

Issuance of an Apostille

The act of completing an Apostille and attaching it to the underlying public document in order to authenticate its origin.


The written notarial certificate on any sworn statement or affidavit completed by the notary public indicating that the document was sworn or affirmed to by the signer.

L.S. (locus sigilli)

Indicates where the official notary seal imprint is to be placed. Latin term Locus Sigilli means "place of the seal".